Saturday 28 February 2015

Six tips to improve your Google calendar usage


Google Calendar is the favourite up-to-date organization tool. like other Google’s services, Google Calendar has flexibility which lets you work faster and more efficiently. With Gmail, separate calendars for work, school or personal affairs, keep them together in the same view, and share your calendar with colleagues.

1. Keyboard shortcuts


Navigating around a calendar should be fast and easy.

Shortcut KeyAction
Navigation
k or pMoves your calendar view to the previous date range
j or nMoves your calendar view to the next date range
rRefreshes your calendar
tMoves you to the current day
Views
1 or dDisplays your calendar in the 'Day' view
2 or wDisplays your calendar in the 'Week' view
3 or mDisplays your calendar in the 'Month' view
4 or xDisplays your calendar in the 'Custom' view
5 or aDisplays your calendar in the 'Agenda' view
Actions
cAllows you to create a new event
eAllows you to view an event's details
Backspace or DeleteDeletes the event
ctrl + z / command + z or zUndo last action (if possible)
ctrl + s / command + sSave event (from event details page)
EscReturn to calendar grid (from event details page)
Application
/Places your cursor in the search box
shift += or +Focus on 'Add a calendar' text box under 'Other calendars'
qOpens "Quick Add"
ctrl + p or command + pPrints the current view
sBrings you to your Google Calendar settings page
ctrl + ? / command + ? or ?Brings up a menu of keyboard shortcuts

2. Receive an email with your agenda


If your schedule is busy, you can receive your google agenda by mail, share it, modify it or duplicate it. Go to settings, Calendars tab, then click on the “Notifications” of the agenda.

Receive an email with your agenda

3. Add a Different Time Zone


You can get Google Calendar to display multiple timezones. To change this, hit S to head to "Settings" menu. Under the "General" tab you can see "Your current time zone." Click on "Show an additional time zone," and then tick the box "Display all time zones."

Add a Different Time Zone


4. Customise view the view of your Google calendar

Set the view of your calendar, depending on whether you prefer a display of “4 days, 5 days or more”. Choose between 2-7 days and 2-4 weeks.
Hit s for settings and scroll down to "Custom view"

5. View your tasks in your Google Calendar

Google Calendar allows you to view your tasks in your calendar. In the left pane, in "My calendars" check the “Tasks” box. Google Calendar allows you to assign a deadline to a task, which will be displayed in your calendar.

View your tasks in your Google Calendar

6. Add public holidays to Google calendar

Integrate public holidays or special events to your Google Calendar. Depending on countries and cultures, the holidays or public holidays can be very different. In the left pane, click "Other Calendars" and "Browse interesting calendar".

Add public holidays to Google calendar